{"id":161914,"date":"2025-08-18T15:28:54","date_gmt":"2025-08-18T13:28:54","guid":{"rendered":"https:\/\/www.cbs-consulting.com\/?p=161914"},"modified":"2026-01-27T13:32:03","modified_gmt":"2026-01-27T12:32:03","slug":"part2-sap-lockbox-configuration","status":"publish","type":"post","link":"https:\/\/www.cbs-consulting.com\/us\/part2-sap-lockbox-configuration\/","title":{"rendered":"SAP Lockbox Solution Part 2: Lockbox Configuration"},"content":{"rendered":"<p><span class=\"TextRun SCXW188026636 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW188026636 BCX0\" data-ccp-parastyle=\"p1\" data-ccp-parastyle-defn=\"{&quot;ObjectId&quot;:&quot;5608de39-acc8-52c5-8723-06e2503f1031|1&quot;,&quot;ClassId&quot;:1073872969,&quot;Properties&quot;:[469777841,&quot;.AppleSystemUIFont&quot;,469777842,&quot;Times New Roman&quot;,469777843,&quot;Times New Roman&quot;,469777844,&quot;.AppleSystemUIFont&quot;,469769226,&quot;.AppleSystemUIFont&quot;,335559740,&quot;240&quot;,201341983,&quot;0&quot;,335559739,&quot;0&quot;,201342446,&quot;1&quot;,201342447,&quot;5&quot;,201342448,&quot;3&quot;,201342449,&quot;1&quot;,201341986,&quot;1&quot;,268442635,&quot;21&quot;,469775450,&quot;p1&quot;,201340122,&quot;2&quot;,134233614,&quot;true&quot;,469778129,&quot;p1&quot;,335572020,&quot;1&quot;,335551500,&quot;921102&quot;,469778324,&quot;Normal&quot;]}\">Welcome to<\/span><span class=\"NormalTextRun SCXW188026636 BCX0\" data-ccp-parastyle=\"p1\"> Part 2 of <\/span><span class=\"NormalTextRun SCXW188026636 BCX0\" data-ccp-parastyle=\"p1\">the<\/span><span class=\"NormalTextRun SCXW188026636 BCX0\" data-ccp-parastyle=\"p1\"> blog series, where we dive deeper into the technical setup<\/span><span class=\"NormalTextRun SCXW188026636 BCX0\" data-ccp-parastyle=\"p1\"> of the lockbox<\/span> <span class=\"NormalTextRun SCXW188026636 BCX0\" data-ccp-parastyle=\"p1\">solution <\/span><span class=\"NormalTextRun SCXW188026636 BCX0\" data-ccp-parastyle=\"p1\">in SAP.<\/span> <span class=\"NormalTextRun SCXW188026636 BCX0\" data-ccp-parastyle=\"p1\">If you haven\u2019t already, be sure to check out <a href=\"https:\/\/www.cbs-consulting.com\/us\/sap-lockbox-solution-part-1-introduction\/\">SAP Lockbox Solution Part 1: Introduction<\/a><\/span><\/span><span class=\"TextRun SCXW188026636 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW188026636 BCX0\" data-ccp-parastyle=\"p1\">, where we covered the high-level business use cases of the Lockbox solution.<\/span><\/span><\/p>\n<h2 id=\"lockbox-configuration-in-sap\"><span class=\"TextRun SCXW207299650 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW207299650 BCX0\" data-ccp-parastyle=\"heading 2\">Lockbox Configuration in SAP<\/span><\/span><span class=\"EOP SCXW207299650 BCX0\" data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335559738&quot;:160,&quot;335559739&quot;:80,&quot;335559740&quot;:278}\">\u00a0<\/span><\/h2>\n<p><span class=\"TextRun SCXW50830103 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW50830103 BCX0\">The Lockbox configuration<\/span><span class=\"NormalTextRun SCXW50830103 BCX0\"> in SAP<\/span><span class=\"NormalTextRun SCXW50830103 BCX0\"> is <\/span><span class=\"NormalTextRun SCXW50830103 BCX0\">straightforward<\/span> <span class=\"NormalTextRun SCXW50830103 BCX0\">and follows<\/span> <span class=\"NormalTextRun SCXW50830103 BCX0\">this<\/span><span class=\"NormalTextRun SCXW50830103 BCX0\"> SPRO path (<\/span><\/span><span class=\"TextRun SCXW50830103 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"none\"><span class=\"NormalTextRun SCXW50830103 BCX0\" data-ccp-charstyle=\"Quote Char\">Financial Accounting &gt; Bank Accounting &gt; Business Transactions &gt; Payment Transactions &gt; Lockbox<\/span><\/span><span class=\"TextRun SCXW50830103 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW50830103 BCX0\">)<\/span><\/span><span class=\"EOP SCXW50830103 BCX0\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-161928\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/First-Image-LBP2.png\" alt=\"\" width=\"412\" height=\"506\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/First-Image-LBP2.png 412w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/First-Image-LBP2-244x300.png 244w\" sizes=\"(max-width: 412px) 100vw, 412px\" \/><\/p>\n<h4>OBAY: Define Control Parameters<\/h4>\n<p>The [OBAY] transaction allows you to configure Lockbox control parameters. Below are key settings and the functions within BAI2 format (the most commonly used format in the US):<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-162596\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/2nd-Image-LBP@.png\" alt=\"\" width=\"1430\" height=\"733\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/2nd-Image-LBP@.png 1430w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/2nd-Image-LBP@-300x154.png 300w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/2nd-Image-LBP@-768x394.png 768w\" sizes=\"(max-width: 1430px) 100vw, 1430px\" \/><\/p>\n<ul>\n<li>G\/L Account Postings\n<ul>\n<li>Select this field if you want the system to generate G\/L account postings (debit bank, credit cash receipt account).<\/li>\n<\/ul>\n<\/li>\n<li>Type of G\/L Account Posting\n<ul>\n<li>1 One posting per check to the bank account<\/li>\n<li>2 One posting per lockbox to the bank account (check total)<\/li>\n<li>3 One posting per batch number to the bank account<\/li>\n<\/ul>\n<\/li>\n<li>Incoming Customer Payments:\n<ul>\n<li>Select this field if you want the system to execute incoming payments postings to customer accounts.<\/li>\n<\/ul>\n<\/li>\n<li>Partial Payments\n<ul>\n<li>Select the partial payments checkbox ensures that insufficient payments are posted as partial payment rather than residual item<\/li>\n<\/ul>\n<\/li>\n<li>Insert Bank Details\n<ul>\n<li>To create a batch input session to insert new bank details by changing the customer master record, you must enter X here.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4><u>OBAX: Define Posting Data<\/u><\/h4>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-162604\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/3rd-Image-LBP2.png\" alt=\"\" width=\"936\" height=\"562\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/3rd-Image-LBP2.png 936w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/3rd-Image-LBP2-300x180.png 300w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/3rd-Image-LBP2-768x461.png 768w\" sizes=\"(max-width: 936px) 100vw, 936px\" \/><\/p>\n<p>The [OBAX] transaction is used to configure posting details. Here, you populate the necessary details such as the Company Code, Bank GL Account, Bank Clearing Account (AR), and the needed posting parameters.<\/p>\n<h2 id=\"lockbox-sample-file\">Lockbox Sample File<\/h2>\n<p>After configuring the lockbox, it\u2019s important to ensure that the incoming file adheres to the required structure. In the US, the most used lockbox file structure BAI2 consists of the following records:<\/p>\n<ul>\n<li>Record 1:\u00a0FLB01\u00a0\u2013 Header Record<\/li>\n<li>Record 2:\u00a0FLB02\u00a0\u2013 Service Record* (optional)<\/li>\n<li>Record 5:\u00a0FLB05\u00a0\u2013 Detail Header Record<\/li>\n<li>Record 6:\u00a0FLB26\u00a0\u2013 Detail Record (New Check: MICR Data)<\/li>\n<li>Record 4:\u00a0FLB24\u00a0\u2013 Overflow Record (Contain Invoice Number)<\/li>\n<li>Record 7:\u00a0FLB07\u00a0\u2013 Batch Total Record<\/li>\n<li>Record 8:\u00a0FLB08\u00a0\u2013 Lockbox Total Record<\/li>\n<li>Record 9:\u00a0FLB09\u00a0\u2013 Trailer Records<\/li>\n<\/ul>\n<p>Please refer to the following SAP help link for details of the structure and sample file.<\/p>\n<ul>\n<li><a href=\"https:\/\/help.sap.com\/docs\/SAP_S4HANA_CLOUD\/fd8427fa19d140c7b66d8457a70473a1\/c5758896c2014fb992b3ef907d68f274.html#2.-sample-file\">SAP Help: Format Description for Lockbox Batches<\/a><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-162612\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/4th-Image-LBP2.png\" alt=\"\" width=\"1038\" height=\"418\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/4th-Image-LBP2.png 1038w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/4th-Image-LBP2-300x121.png 300w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/4th-Image-LBP2-768x309.png 768w\" sizes=\"(max-width: 1038px) 100vw, 1038px\" \/><\/p>\n<h2 id=\"lockbox-posting-in-sap-gui\">Lockbox posting in SAP GUI<\/h2>\n<h3 id=\"flb2-upload-lockbox-file\">FLB2 \u2013 Upload Lockbox File<\/h3>\n<p>The [FLB2] transaction is used to upload Lockbox file in SAP. The screenshot below illustrates this process.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-162620\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/5th-Image-LBP2.png\" alt=\"\" width=\"941\" height=\"1008\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/5th-Image-LBP2.png 941w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/5th-Image-LBP2-280x300.png 280w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/5th-Image-LBP2-768x823.png 768w\" sizes=\"(max-width: 941px) 100vw, 941px\" \/><\/p>\n<p>Execute the program to upload the file. You will see that a total of $900 was uploaded, consisting of:<\/p>\n<ul>\n<li>Check #510000 \u2013 $150<\/li>\n<li>Check #510001 \u2013 $750<\/li>\n<\/ul>\n<p>The uploaded records have a status of \u201cUnprocessed.\u201d<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-162628\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/6th-Image-LBP2.png\" alt=\"\" width=\"1478\" height=\"455\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/6th-Image-LBP2.png 1478w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/6th-Image-LBP2-300x92.png 300w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/6th-Image-LBP2-768x236.png 768w\" sizes=\"(max-width: 1478px) 100vw, 1478px\" \/><\/p>\n<p>Click on the back arrow, you will find additional system messages explaining the reason for the unprocessed status, such as:<\/p>\n<ul>\n<li>\u201cNo Customer with MICR number\u201d<\/li>\n<li>\u201cDocument not found\u201d<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-162636\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/7th-Image-LBp2.png\" alt=\"\" width=\"1430\" height=\"586\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/7th-Image-LBp2.png 1430w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/7th-Image-LBp2-300x123.png 300w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/7th-Image-LBp2-768x315.png 768w\" sizes=\"(max-width: 1430px) 100vw, 1430px\" \/><\/p>\n<h2 id=\"flb1-lockbox-postprocessing\">FLB1 \u2013 Lockbox Postprocessing<\/h2>\n<p>The [FLB1] transaction is used for Lockbox post-processing in SAP. The screenshot below shows the red error button next to the check number, which indicates issues requiring attention.<\/p>\n<p>Click on the \u201cOther Display\u201d to see processed checks in a grid table view.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-162644\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/8th-Image-LBp2.png\" alt=\"\" width=\"1234\" height=\"519\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/8th-Image-LBp2.png 1234w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/8th-Image-LBp2-300x126.png 300w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/8th-Image-LBp2-768x323.png 768w\" sizes=\"(max-width: 1234px) 100vw, 1234px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-162668\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/9th-Image-LBP2.png\" alt=\"\" width=\"1430\" height=\"678\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/9th-Image-LBP2.png 1430w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/9th-Image-LBP2-300x142.png 300w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/9th-Image-LBP2-768x364.png 768w\" sizes=\"(max-width: 1430px) 100vw, 1430px\" \/><\/p>\n<p>Error Example:<\/p>\n<ul>\n<li>In this case, neither the customer number nor the invoice number were identified in the system.<\/li>\n<li>As a result, Posting Area 1 (G\/L) was posted successfully, but Posting Area 2 (A\/R subledger account clearing) failed.<\/li>\n<\/ul>\n<p>The checks are marked as \u201cunprocessed\u201d with an automatically generated payment advice. This note serves as a placeholder until the proper identification is made and the payment can be allocated to the correct invoice.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-162652\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/10th-Picture-LBp2.png\" alt=\"\" width=\"1430\" height=\"519\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/10th-Picture-LBp2.png 1430w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/10th-Picture-LBp2-300x109.png 300w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/10th-Picture-LBp2-768x279.png 768w\" sizes=\"(max-width: 1430px) 100vw, 1430px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-162660\" src=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/11th-Picture-LBP2.png\" alt=\"\" width=\"1430\" height=\"653\" srcset=\"https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/11th-Picture-LBP2.png 1430w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/11th-Picture-LBP2-300x137.png 300w, https:\/\/www.cbs-consulting.com\/wp-content\/uploads\/11th-Picture-LBP2-768x351.png 768w\" sizes=\"(max-width: 1430px) 100vw, 1430px\" \/><\/p>\n<p>To correct the error on the screen above: click on Checks \u2013 Post tab to navigate to the screen for \u201cpost with customer clearing\u201d as shown on the right screen. From there, you can assign the customer number and invoice number as you would normally do for any clearing with a customer.<\/p>\n<p>Below is a table that outlines the different check posting statuses and the corresponding post-processing steps:<\/p>\n<table style=\"border-collapse: collapse; width: 100%;\" border=\"1\" cellspacing=\"0\" cellpadding=\"6\">\n<thead>\n<tr style=\"background-color: #f2f2f2;\">\n<th>Status<\/th>\n<th>Description<\/th>\n<th>Post-Processing<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Applied<\/td>\n<td>All the payments were applied<\/td>\n<td>N\/A<\/td>\n<\/tr>\n<tr>\n<td>Partially Applied<\/td>\n<td>Only a portion of payments were applied<\/td>\n<td>Click on \u201cCheck\u201d \u2013 \u201cPost\u201d to reallocate the unapplied payments<\/td>\n<\/tr>\n<tr>\n<td>Unprocessed<\/td>\n<td>No payments were applied<\/td>\n<td>Click on \u201cCheck\u201d \u2013 \u201cPost\u201d to identify customer and apply the payments<\/td>\n<\/tr>\n<tr>\n<td>Post on Accounts<\/td>\n<td>Payments were posted on customer account but failed to clear the open invoices<\/td>\n<td>Click on \u201cCheck\u201d \u2013 \u201cPost\u201d to either write off the differences or make partial payments<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 id=\"heading\"><\/h2>\n<h2 id=\"summary\"><span style=\"font-family: 'Calibri',sans-serif;\">Summary<\/span><\/h2>\n<ul>\n<li>OBAX and OBAY are the main transactions for setting up the Lockbox solution in SAP.<\/li>\n<li>Use FLB2 to upload lockbox file and FLB1 to postprocessing if needed.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Welcome to Part 2 of the blog series, where we dive deeper into the technical setup of the lockbox solution in SAP. If you haven\u2019t already, be sure to check out SAP Lockbox Solution Part 1: Introduction, where we covered the high-level business use cases of the Lockbox solution. Lockbox Configuration in SAP\u00a0 The Lockbox &hellip; <a href=\"https:\/\/www.cbs-consulting.com\/us\/part2-sap-lockbox-configuration\/\">Continued<\/a><\/p>\n","protected":false},"author":70,"featured_media":138323,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[707,239],"tags":[1070],"class_list":["post-161914","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-us","category-uncategorized-us","tag-finance"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>SAP Lockbox Solution Part 2: Lockbox Configuration | cbs Corporate Business Solutions<\/title>\n<meta name=\"description\" content=\"Explore SAP Lockbox configuration essentials in this second installment from cbs Consulting. 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